Privacy policy
PRIVACY POLICY
 
OUR COMMITMENT
 
Prospects4Travel are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have created this privacy statement (together with our Terms & Conditions and any other documents referred to in it) sets out the basis on how we collect, retain and use the information we receive about you. Our goal is to demonstrate and communicate our high ethical standards and how we implement appropriate internal controls. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR.
 
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our website (“our site”) you are accepting and consenting to the practices described in this statement.
 
WHO WE ARE?
 
Prospects4Travel is a recruitment agency and recruitment business as defined in the Employment Agencies Act 1973 (our business). We also provide sector specific online training. We collect the personal data from the following types of people to allow us to undertake our business; 
* Prospective and placed candidates for permanent or temporary roles;
 
* Prospective and live client contacts (including referee contacts provided by candidates);
 
* Supplier contacts to support our services;
 
* Employees, consultants, temporary workers and contractors;
 
* Candidates wishing to undertake the online training.
 
Prospects4Travel Ltd is a UK registered company, No: 8592943.
 
Registered address: Tower 42, 25 Old Broad Street, London, EC2N 1HN
 
For the purpose of the General Data Protection Regulation (Regulation (EU) 2016/679) (the GDPR), the data controller is Prospects 4 Travel Limited. Registration reference: ZA173334. This privacy statement applies to all of our subsidiary companies in the UK: Prospects4Corporate Travel and Prospects4Leisure Travel
 
Warren Berkley is the Data Protection Officer (DPO). The DPO is responsible for promoting awareness of the GDPR across the organisation, continued assessment of our GDPR policies and procedures, identifying any gap areas and implementing the new policies, procedures and measures. Contact details of the DPO are in the Contact Section below:
 
WHAT IS THE PURPOSE OF THIS STATEMENT?
 
We are committed to protecting the privacy and security of your personal information.
 
This privacy statement describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR) as updated from time to time. It applies to all clients, candidates and contractors. Employees of Prospects4Travel Ltd should refer to the Group’s Employee Privacy Statement which is available on the intranet.
 
We will comply with data protection law. This says that the personal information we hold about you must be:
 
1. Used lawfully, fairly and in a transparent way.
 
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
 
3. Relevant to the purposes we have told you about and limited only to those purposes.
 
4. Accurate and kept up to date.
 
5. Kept only as long as necessary for the purposes we have told you about.
 
6. Kept securely.
 
OUR LEGAL BASIS FOR USING YOUR PERSONAL DATA
 
Under GDPR, the main grounds that we rely upon in order to process personal information of clients and candidates are the following:
 
(a) Necessary for entering into, or performing, a contract – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data;
 
(b) Necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
 
(c) Necessary for the purposes of legitimate interests - either we, or a third party, will need to process your personal data for the purposes of our (or a third party's) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, optimising our website and customer experience, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner;
 
(d) Consent – in some circumstances, we may ask for your consent to process your personal data in a particular way.
 
WHAT PERSONAL DATA WILL WE COLLECT FROM YOU?
 
We will hold, use and disclose your personal information, for our legitimate business purposes including:
 
1. to provide our services to you;
 
2. to maintain our business relationship, where you are a user of our website, a client or candidate;
 
3. to enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on Your CV below which outlines additional uses and disclosures;
 
4. to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
 
5. to retain your details and notify you about future job opportunities other than the specific role for which you have contacted us;
 
6. to answer your enquiries;
 
7. to direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Before we do so, you will be given an option to opt-out of such communications and an option to unsubscribe will also be provided with each communication;
 
8. to fulfil contractual obligations with our clients;
 
9. to provide further services to you by sharing your personal information with other companies within our Group of companies as well as trusted third parties. Further details about this are set out in the separate section below on Sharing your personal information;
 
10. to release personal information to regulatory or law enforcement agencies, if we are required or permitted to do so;
 
11. our website uses a website recording service which can record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. Data collected by this service is used to improve our website usability. The information collected is stored and is used for aggregated and statistical reporting, and is not shared with anybody else.
 
12. In order to provide you with personalised content on our website, with more relevant communication in our emails, and with a tailored service from our consultants, we track and record your usage and interaction with our website and emails. We employ a third party service provider to help us record, store and analyse this information to determine how we might best deliver your engagement. We ensure that no personally identifiable attributes are recorded in this database and, other than our chosen service provider, we do not share this information with any other business or affiliate.
 
13. We may process, in accordance with local regulations, certain sensitive personal data (known as special category data in GDPR) where you include it in information you send to us e.g. if you include information about your health, religion or ethnic origin in the CV you send to us. We may also be required to conduct a criminal records check against your details. We have processes in place to limit our use and disclosure of such sensitive data other than where permitted by law.
Copyright Prospects4LeisureTravel 2014. Registered in England and Wales under Company number 8592943. Site maintained by the Snapper Content Management System
Registered address: Prospects4Leisure Travel Shipwrights Yard, 73 Middle street, Brighton, BN1 1AL   T: 01273 041032 | E: info@p4lt.com
Prospects4Leisure Travel is a trading division of Prospects4travel Limited: Tower 42, 25 Old Broad Street, London, EC2N 1HN

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